How to invite support workers and approve hours.
This article is for:
- Passport Users who want to invite support workers and approve hours
Support Worker accounts allow you to log the work performed by Workers and allows the Workers to verify their days worked, hours and rate/total amount of the expense being claimed for Passport funding. Multiple Workers can be added to your MyDirectPlan account. The Worker(s) will not have access to your personal profile or budget information.
How to Invite a Support Worker:
- Once you've logged in to MyDirectPlan, scroll down and click on the Manage Workers icon in the left-hand navigation bar.
- Click the green Invite Worker button. A pop-up box will appear.
- Enter the Worker’s first and last name.
- Enter their email address.
- Click the blue Invite button.
An email will be sent to the Support Worker asking them to click on a link to verify they are your Worker. If they do not have a MyDirectPlan account as a Worker, they will be prompted to register and create their Worker profile. If they already have a MyDirectPlan Worker account, clicking the link will confirm their acceptance of your invitation.
*Please note: You will not be able to enter any expenses related to the services your
Worker has provided until they have accepted the MyDirectPlan invitation and their
status says Active.
Worker Statuses
Next to each invited Worker’s name is a status. This status indicates if your Worker has
accepted the invitation to set up a MyDirectPlan Worker account.
The other status ("Passport Agency Status") indicates if the Worker’s profile information has been verified by your Payment Processing Office.
MyDirectPlan Invitation Status:
- Pending: this indicates that the invitation has been sent, but a response has not yet
been given by the Worker. - Active: this indicates that the Worker has accepted the invitation.
- Declined: this indicates that the Worker has chosen to decline the invitation. If
this occurs, you should contact your Worker directly. If this was done in error,
please delete your Worker from your Manage Workers page and then re-invite
them. - Inactive: this indicates you have deactivated a previously active Worker so they
no longer appear in your list of Workers when adding expenses. - Added by P1: this indicates that the Payment Processing Office changed one of
your “Other” expenses into a “Support/Respite/Education Worker” expense. If
this is done and the Worker does not exist already on your MyDirectPlan
account, the Worker is then added to your list and is given this status. You will
need to invite this Worker in order to enter expenses for this Worker yourself.
Passport Agency Status:
- Unverified – this indicates that the Worker’s profile information has either not been verified by the Payment Processing Office or the information in the Worker account is not the same as recorded with you Passport Agency.
- Verified – this indicates that the Worker’s profile information has been verified by the Payment Processing Office.
How to Approve Support Work Hours:
Workers are required to verify their hours before you can submit their expenses to the Regional office. Once you save the Support Worker expenses, an email will be sent to the Worker asking them to verify their hours worked.
- Once you've logged on to MyDirectPlan using your worker account, scroll down and click on the Manage Expenses icon in the left-hand navigation bar.
- Click on the three black dots on the far right of an expense and click either Approve or Reject.
Still need help?
- For questions and concerns on managing workers on MyDirectPlan and approving hours, please fill out a contact form so our support team can assist you
- For questions on advance payment funding and your total budget for the current fiscal year, please refer to the Ministry of Children, Community and Social Services' official Passport Program information page and/or contact your Passport Agency.
- For video instructions, visit our YouTube channel or see this video for more help on Managing Workers.
